What Is This Job?

A Purchasing Assistant is a professional who assists in the procurement process by monitoring stock levels, researching vendors, tracking orders, and maintaining purchasing records. They play a crucial role in ensuring timely and cost-effective procurement of supplies and equipment based on the organization’s needs.

What Does This Job Do?

A Purchasing Assistant is responsible for monitoring stock levels, identifying purchasing needs, researching potential vendors, tracking orders, updating internal databases with order details, conducting market research, evaluating vendor offers, negotiating prices, and maintaining accurate records of invoices and contracts. Their role is essential in maintaining a fully stocked inventory and optimizing the procurement process for the organization.

Job Brief

We are seeking a detail-oriented Purchasing Assistant to join our team. Your main responsibility will be to order supplies and equipment in accordance with our company’s needs.

This will involve researching new vendors, tracking deliveries, and maintaining accurate order records, including dates, invoices, and discounts. Familiarity with supply chain procedures and the ability to create and interpret cost analyses are important for this role.

Your goal will be to make cost-effective purchases while ensuring our inventory remains well-stocked.

If you have a keen eye for detail and a strong understanding of procurement processes, we would like to meet you.

Responsibilities

• Monitoring stock levels and identifying purchasing needs
• Researching potential vendors
• Tracking orders and ensuring timely delivery
• Monitor stock levels and identify purchasing needs
• Research potential vendors
• Track orders and ensure timely delivery
• Update internal databases with order details (dates, vendors, quantities, discounts)
• Conduct market research to identify pricing trends
• Evaluate offers from vendors and negotiate better prices
• Prepare cost analyses
• Maintain updated records of invoices and contracts
• Follow up with suppliers, as needed, to confirm or change orders
• Liaise with warehouse staff to ensure all products arrive in good condition

Requirements

• Work experience as a Purchasing Assistant,Purchasing Officeror similar role
• Good understanding of supply chain procedures
• Hands-on experience with purchasing software (e.g. Procurify or SpendMap)
• Advanced knowledge of MS Excel
• Knowledge of market research
• Solid organizational skills
• BSc in Logistics, Business Administration or relevant field