What Is This Job?

A Personal Assistant to the CEO is a highly trusted professional who supports the CEO with administrative tasks, manages communications, and organizes the CEO’s schedule to enhance their efficiency. This role requires discretion, excellent organizational skills, and the ability to manage complex tasks and communications effectively.

What Does This Job Do?

A Personal Assistant to the CEO undertakes a variety of administrative tasks to support the CEO’s daily activities and long-term agenda. They manage correspondence, schedule meetings, arrange travel, and ensure that all inquiries and requests are handled appropriately.

They also prepare reports, presentations, and briefs to assist the CEO in decision-making processes. This role is pivotal in ensuring that the CEO’s time is optimized, and the executive office runs smoothly.

Job Brief

We’re seeking an experienced Executive PA to provide top-tier administrative support to our CEO. In this pivotal role, you’ll manage communications, organize schedules, and ensure the CEO’s day-to-day operations are seamless.

Your responsibilities will include handling inquiries, scheduling meetings, arranging complex travel, and maintaining documentation. If you have a proven track record as a Personal Assistant, exceptional organizational skills, and the ability to handle sensitive information discreetly, we invite you to apply.

Responsibilities

• Acting as the first point of contact for the CEO with internal/external clients
• Managing the CEO’s diary, meetings, and appointments
• Booking and managing travel arrangements
• Developing efficient documentation and filing systems
• Act as the first point of contact for the CEO with internal and external clients
• Handle incoming requests and queries appropriately
• Manage the CEO’s diary, schedule meetings and appointments, and provide reminders
• Book and manage complex travel arrangements
• Develop and maintain an efficient documentation and filing system
• Produce reports, presentations, and briefs as needed

Requirements

• At least 3 years of experience as a Personal Assistant to a senior executive
• Comprehensive understanding of office management systems and applications
• Exceptional planning and time management skills
• Excellent verbal and written communication skills
• Discretion and confidentiality
• A qualification as a PA is advantageous