Free Recruitment Email Template

Interview Cancellation

interview-cancellation-v2

Be honest about the reason. Don't ghost.

When to use

Canceling an interview entirely (role pulled, candidate not advancing, etc.).

Email Body

From:

to:

Subject:

Update: Your [Role] interview on [Date]

Hi [First Name],

I need to let you know that your interview scheduled for [Date] is being canceled because [reason — role on hold / change in process / etc.].

I sincerely apologize for the timing. [Next step or follow-up commitment].

Best,
[Your Name]

Interview Cancellation