Documentation Specialist

Job Brief

We are looking for aDocumentation Specialistto join our team and lead the long-term storage strategy and organization of our organization’s documents for easy access for our various departments and teams.

Documentation Specialist responsibilities include working with colleagues to ensure the consistency of documents, training employees on document usage, and organizing documents across the organization.

Ultimately, you will work with team members across the organization to ensure our organization’s documents are organized and easily accessible.

Responsibilities

• Organizing archival systems
• Labeling, sorting, and categorizing documents for ease of use
• Retrieving documents upon request
• Outline a long-term storage strategy
• Adhere to regulatory requirements
• Work with colleagues to ensure consistency of documentation practice across the company
• Train employees on efficient documentation usage
• Assist with both internal and external audits
• Ensure documentation integrity
• Control access to documents

Requirements

• Proven work experience as a Documentation Specialist or similar role
• Outstanding organizational skills
• Multitasking ability
• Attention to detail
• Excellent written and verbal communication
• Relevant training and/or certifications as a Documentation Specialist