When to Use

Graceful acknowledgment when a candidate pulls out.

Subject Line

Thanks for letting us know, [First Name]

Email Body

Hi [First Name],

Thanks for being upfront. Totally understand — wishing you the best with [the other opportunity / your decision].

If timing or circumstances change, our door's open. Stay in touch.

Best,

[Your Name]

Tone / Notes

Don't burn the bridge.