When to Use

Rejection after one or more interviews.

Subject Line

Update on your [Role] interview at [Company]

Email Body

Hi [First Name],

Thank you for taking the time to interview for the [Role] position. It was a tough decision, but we've decided to move forward with another candidate whose experience aligned more closely with what the team needs right now.

This isn't a reflection of your abilities — you brought real strengths to the conversation. We'd love to stay in touch for future opportunities.

Best,

[Your Name]

Tone / Notes

Acknowledge their effort. Leave the door open.