When to Use

Graceful acknowledgment when candidate declines.

Subject Line

Thanks for letting me know, [First Name]

Email Body

Hi [First Name],

Thanks for letting me know — and for being upfront. Totally respect your decision.

If you're open to it, I'd love to stay in touch. Roles change, timing changes, and you'd be welcome back in the conversation anytime.

Wishing you the best in the new role.

Best,

[Your Name]

Tone / Notes

Stay classy. Today's decline = tomorrow's hire.