When to Use

Canceling an interview entirely (role pulled, candidate not advancing, etc.).

Subject Line

Update: Your [Role] interview on [Date]

Email Body

Hi [First Name],

I need to let you know that your interview scheduled for [Date] is being canceled because [reason — role on hold / change in process / etc.].

I sincerely apologize for the timing. [Next step or follow-up commitment].

Best,

[Your Name]

Tone / Notes

Be honest about the reason. Don't ghost.