When to Use

Requesting documents required for compliance/HR.

Subject Line

Documents needed for onboarding — [First Name]

Email Body

Hi [First Name],

To finalize onboarding, please share the following by [date]:

1. [Government ID]

2. [Tax form / W-4 / equivalent]

3. [Education certificates]

4. [Previous employment proof]

5. [Address proof]

Upload securely here: [link]

Let me know if anything's hard to get — we can work around it.

Best,

[Your Name]

Tone / Notes

Give a workaround for hard-to-get docs.